June 8 , 2004
Members present: Jamie
Bethel, Charlie Kerlee, Jill Lenz, Erin Napier,
Mary Pridgen, Linda Tarnoff, Sallie Varner.
Guests Larry Cobb, JoEllen Linderer, and Trudy Nicholls.
Sallie Varner, Chair, began the meeting at 9 am.
Follow-up presentation on new web portal system by Larry Cobb, along
with a demo of the integrated “Channel Builder” tool.
Larry continued with the discussion started last month. Larry reiterated that the main advantage of the portal is that it consolidates electronic CSU resources in one place for students, faculty and staff and allows pass-through authentification for accessing other services. For example, once you are logged into the portal, you can access WebCT without having to provide your eID again, however, not all services will have pass-through authentification including WebMail and the web version of Corporate Time.
Larry showed what a typical faculty/staff profile looks like. There are a series of tabs that lead to multiple channels. You can add as many tabs as you want depending on your role at the university, and there is no limit to the number of channels per tab. If you have multiple roles within the university, for example, as a staff person and student, you will have more tabs. There will be some tabs and channels that are undeletable by default and others that you can choose to delete or rearrange to one of the predetermined available layouts. Larry mentioned that during this current phase is the time to voice concerns on the number of tabs and channels, especially if you feel it delivers too much information. Some channels may open in new windows, which technically takes you out of the portal. When this happens, you will prompted after a determined amount of time to stay in or log out of the portal for security reasons. Other options for opening Channels include replacing the existing window when accessed or appearing within the small channel itself.
"My Tab" is your unique collection of CSU and outside links similar to Bookmarks or Favorites in your browser, yet are available anywhere in the world where you access the Internet which is good for traveling. Access to all the ACNS email services like vacation notifications are consolidated under the "My Account" icon. More icons in the top right of the screen consolidate other functions such as the Outlook email and calendar on the exchange server, the web version of Corporate Time, the portal calendar and groups. Larry reviewed the Groups feature which may be created as public, restricted or hidden and includes tools such as public news, shared links, a message board, announcements, chat, photo posting, file sharing, a group calendar and email.
The Channel Builder tool was demonstrated. There is one owner/author per channel, with multiple channels that users can choose to add to "My Tab". The interface was a series of drop down boxes to choose HTML elements for different areas of the content in the channel. For example, a chunk of text in the channel could be deleted, moved, or edited where the author can designate it as a certain HTML element, such as a level one header, list item, paragraph, etc. Larry gave some examples of how departments in our college might use the channel builder: department event lists, scholarships and awards lists, quick links, and probably more uses will be thought of as the project continues.
New Office of Development web site -- a major
cooperative effort by JoEllen Linderer,
Debby Morehead, and Paul Maffey from Development, Chris Weller from University
Relations, Larry Cobb, and Jill Lenz. JoEllen Linderer from the Office
of Development and Chris Weller from University Relations were invited
to attend the meeting to be introduced as we recognize their work
on this site.
Only JoEllen was available to attend.
The roles of each team member, JoEllen's education in graphic design "lingo" and web design training to maintain the page herself were discussed as we reviewed the Development home page , the color-coordinated sub directories for Path of Honor and the Miki Society that all match the South Campus pages, also designed by Chris Weller, at http://veterinarymedicine.colostate.edu/. JoEllen maintains all the content for these pages with the exception of the South Campus site, which is maintained by Chris Weller.
JoEllen explained the goals of the redesign: to acquire the skills to maintain the majority of the site herself, to streamline the information into easier-to-navigate sub sections, and to create a cohesive look throughout the entire site that matches existing printed materials. On a related note, the Miki Society donation process has been modernized from filling out a paper form manually to online giving, see https://advancing.colostate.edu/CVMBS/MIKI.
With direction from the Development staff, Chris Weller designed the overall look for the Development home page at http://www.cvmbs.colostate.edu/development/, Miki Society at http://www.cvmbs.colostate.edu/development/miki/ and the Tribute Garden Path of Honor at http://www.cvmbs.colostate.edu/development/garden/ including the top banner, left hand navigation, footer, dynamic HTML templates and Cascading Style Sheets for each. The designs were made to match existing printed pieces and the South Campus Expansion site already designed by Chris Weller at http://veterinarymedicine.colostate.edu/. Larry Cobb from Network Services converted Chris Weller's pages from server side includes, which we don't support on our college web server, to Cold Fusion. JoEllen attended Jill's Web Design Basics and Advanced workshops and sought one-on-one help from Jill until able to maintain the pages herself. JoEllen received many comments from the committee members on a job well done.
The site is still a work-in-progress and future additions include converting the Miki brochure from PDF to HTML and a searchable database of all the bricks in the Tribute Garden Path of Honor section, coordinated by Larry Cobb, with pictures of the individual bricks photographed by Jenger Smith from the CATS Lab. This will allow users to virtually find their brick location on the path and see it without physically visiting the garden.
The meeting concluded at 10:00 am.
The next meeting will be held on Tuesday, August 10, 9:00-10:00 am, W1 A/Z. Please note there will not be a July meeting.
Minutes submitted by Jill Lenz.
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