Mary Hile
Administrative Assistant for the AIDL Facility

Phone: 491-8306
Fax: 491-8323
Email: Mary.Hile@Colostate.edu
Office: 101A Arthropod-borne and Infectious Disease Laboratory - Foothills Campus

 

RESPONSIBILITIES

Travel Authorizations and Reimbursments

• Collect pre-travel itinerary details
• Travel authorizations
• Travel advances
• Travel reimbursements - pre and post trip
• Liason with CSU Travel Desk & travel agents

Purchasing

• Research supplies
• Printer, fax, and copier supplies
• Office supplies
• Paper
• Authorizations for expenditures (AFE)
• Intramural orders (IMO)
• Purchase orders (PO)
• Reimbursements
• Chemistry Stockroom cards
• Copy Cards
• Diagnostic Lab accounts
• Gas cylinder charges (General Air)
• VTH accounts (H-accounts)
• IMO cards
• Lab Animal Resources charges
• Long Distance Access Codes
• Macromolecular Resource Accounts
• Telecom/Voicemail requests

Acard Reallocation

• Invoice/Receipt collection
• Transaction reallocation
• Monthly Statement certifications
• Documentation of lost or missing receipts

AIDL Reception and Building Proctor

• Conference & seminar room scheduling
• Fastprint copy requests
• Testing center requests
• AIDL key orders
• AIDL maintenance requests
• Dosimetry badge/ring exchanges
• Document scanning to PDF
• Visitor parking permits
• Facility outages
• AIDL access & key cards
• Liason with CSU Facilities Services

State Car

• Mileage log
• Reconcile monthly billing