2009 ABSTRACT AUTHOR INSTRUCTIONS CHECKLIST

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• On-Line Form & Requirements
• Checklist for Abstract Format
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• Section Leaders

For those who need a US Visa in order to attend the CRWAD meeting please start your application process early.

All presenters are required to wear their name badges during their oral or poster presentations.

* Poster Presentation Instructions - No. 15

REQUIRED:  Submit the on-line form and e-mail only one copy of your abstract as a PC (not a Mac)Word document attachment .  The e-mail attachment must be received on or before the deadline by Dr. Robert P. Ellis <robert.ellis@colostate.edu>, CRWAD Executive Director.

Please compare your abstract format with the checklist (below) to be sure that all the pertinent points have been followed properly.  Your abstract will not be accepted until you have completed the following 4 steps:

Notice: The on-line form is password protected. Upon receiving your emailed abstract we will email you the on-line form password. Once you have emailed your abstract, please allow 10 business days for us to process the abstract and email to you the “received abstract” acknowledgement and password.

• Step 1) E-mail one copy of the abstract as a PC (not a Mac) Word attachment to <robert.ellis@colostate.edu> as a PC (not a Mac) Word document attachment to Dr. Ellis. E-mail must include Step 3 and Step 4 (from below).
• Step 2) Submit the on-line form for the Abstract Title, a short Abstract Title, Abstract Contact information and the Abstract Authors.  We will need the on-line form information in order to complete the author index for the Proceedings as well as the short title for the Program.  Failure to submit the on-line form will omit your author information from the index of the Proceedings and your abstract title from the Program.
• Step 3) You have included in the body of your e-mail your first and second choices of Section and whether oral or poster from the list below to indicate in which section you wish to present:
  (Copy and Paste this information into the body of your e-mail).
• Step 4) The abstract must meet all of the "Checklist Requirements" listed below.

• A. Choose your First Section Preference from the list below and whether this is to be Oral or Poster?
  No. 1: CRWAD FIRST SECTION PREFERENCES list :
  Bacterial Pathogenesis
  Biosafety and Biosecurity
  Epidemiology and Animal Health Economics
  Food and Environmental Safety
  Gastroenteric Diseases
  Immunology
  Respiratory Diseases
  Vector-Borne and Parasitic Diseases
  Viral Pathogenesis
• B. Choose your Second Section Preference from the list below and whether this is to be Oral or Poster?
  No. 2: CRWAD SECOND SECTION PREFERENCES list :
  Bacterial Pathogenesis
  Biosafety and Biosecurity
  Epidemiology and Animal Health Economics
  Food and Environmental Safety
  Gastroenteric Diseases
  Immunology
  Respiratory Diseases
  Vector-Borne and Parasitic Diseases
  Viral Pathogenesis
• C. Choose your Graduate Student Competition Entry (if applicable) from the list below.
  GRADUATE STUDENTS may enter ONLY ONE ABSTRACT (one oral OR one poster) for competition in one of the following categories.
  Notice:The student competitor must be registered for the CRWAD meeting prior to the competition. Failure to register will eliminate the abstract from the competition.
  Graduate Student Competition Categories List:
  American Association of Veterinary Immunologists - AAVI
  American Association of Veterinary Parasitologists - AAVP
  American College of Veterinary Microbiologists - ACVM
  Association of Veterinary Epidemiology and Preventive Medicine - AVEPM
  Biosafety and Biosecurity - BB
  NC1007 Enteric Disease Research - EDR
• D. Additional Authors (if applicable) may be added to the body of your e-mail. (The on-line form will submit five authors plus one contact author.)

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Check to be sure you have completed the following Checklist Requirements for your abstract format:

CHECKLIST REQUIREMENTS

*  Follow these instructions to complete your abstract. Submit the on-line form after you have emailed your abstract.

1. Abstract is formatted with single spacing as a Word document.
2. Abstract is 5 ¼" (13.5 cm) wide and 4 ½" (11.5 cm) high (margins) on an 8.5" x 11" page.  Do not put a border around the text area. Do not type abstract in a "text box".
3. The title should be followed first by the authors, and then author affiliations.
4. Designate with asterisk (use only an asterisk) the person who is presenting at the meeting.
5. Your abstract should be informative, containing: a) a short statement of the study's specific objective, b) a brief statement of methods, c) a summary of the results, and d) a statement of the conclusions.
6. Abstract is font style Times New Roman, font size 10 or larger.  The abstract will be reduced for the "Proceedings".   Font sizes smaller than 10 become unreadable.
7. The title is not underlined, bold, italic, nor entirely in upper case.
8. Italicize only scientific words.  Do not italicize the entire title or author names.
9. Below is an example of a properly formatted title..
10. E-mail only one copy of your abstract as a Word document (not WordPerfect) PC computer attachment (converted from a Mac computer document if necessary) to:  <robert.ellis@colostate.edu>.  Do not fax or send a hard copy of your abstract.  Please make sure the Word document opens on a PC computer before you e-mail it as an attachment.
11. If a corrected abstract attachment must be e-mailed at a later time, note in the e-mail that it is a correction.  Also note what the correction is.
12. Authors will be notified of the section, day, and time of their presentations by reading the Annual Meeting Program which will be published on our web site by the end of October.  Printed programs will be included in the Proceedings and available at the meeting.
13. Oral presentations are 15 minutes in length, including discussion/questions.
14. All oral presentations will be PowerPoint presentations.  Each section leader will be responsible for loading the PowerPoint files on the computer, and setting up the computer/LCD for the section.  Authors will be contacted by section leaders.  PowerPoint presentations must be received by the section leader prior to the conference. Quality presentations and schedule must be maintained.  If a presentation fails or is not completed in the allotted amount of time the presentation will not be allowed to continue.
15. Poster boards will be provided for the Poster Sessions. The boards will be approximately 4'H by 8'W.  CRWAD does not specify a poster presentation format. Each poster presentation may use one full side of the 4'H by 8'W board. Tacks are not provided. There will be two poster sessions. Please follow the above abstract checklist for your poster abstract format.
    Notice: Student presenters must be with their competition entry posters during the poster sessions for possible judges' interviews. Presenters must wear their name badge during their presentation. Student presenters must be registered for the CRWAD meeting. No meeting registration will eliminate your abstract from competition.
    The Graduate Student Competition Awards will be presented during the Tuesday Business Meeting. All students entered in the competition are invited to attend the Business Meeting.

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Example of a Properly Formatted Title:
Multiple toxin types of Clostridium perfringens detected by multiplex PCR from the same clinical specimen. R. P. Ellis¹*, J. G. Songer². ¹Dept. of Microbiology, Immunology and Pathology, College of Veterinary Medicine and Biomedical Sciences, Colorado State University, Fort Collins, CO.² Dept. of Veterinary Science & Microbiology, University of Arizona, Tucson, AZ.

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