TABLE TOP EXHIBITOR INFORMATION - DETAILS
The Conference of Research Workers in Animal Diseases (CRWAD) was established in 1920. CRWAD is a non-profit organization and has been so since its origin. The sole purpose of CRWAD is to discuss and disseminate the most current research advances in animal diseases. The annual meeting is held each November or December where research scientists from around the world present their recent research in oral or poster presentation formats. The meeting averages 550 in attendance, and 325 presentations.
Graduate students and industry and academic professionals present and discuss the most recent advances on subjects of interest to the CRWAD and of importance to the global livestock and companion animal industries. The oral and poster abstracts of new and unpublished data presented at the meeting sessions are published each year in the CRWAD Proceedings. The CRWAD meeting has 8 sections for research reports: Bacterial Pathogenesis, Biosafety and Biosecurity, Epidemiology and Animal Health Economics, Food and Environmental Safety, Gastroenteric Diseases, Immunology, Vector-Borne and Parasitic Diseases, and Viral Pathogenesis. The CRWAD Proceedings are available from CRWAD by contacting: Dr. Robert P. Ellis; 970-491-5740; Robert.Ellis@Colostate.edu.
CRWAD Conference
The 2008 CRWAD Meeting will be held
December 7- 9, at the Chicago
Marriott, Downtown Magnificent Mile, Chicago, Illinois. The
meeting will begin with the Researchers Reception, Sunday evening. The
first poster session will coincide with the Researchers Reception.
Presentations and the Business Meeting will conclude by 1 pm Tuesday
afternoon, December 9. Several symposiums and satellite meetings
are held prior to and in conjunction with the CRWAD meeting. (Schedule
for the symposiums and satellite meetings)
Exhibits - When and Where
The 2008 CRWAD Meeting, Symposiums,
and Satellite Meetings will be held December 5- 9, at the Chicago
Marriott, Downtown Magnificent Mile, Chicago, Illinois. The
Table Top Exhibits will start on Saturday, December 6, and end on Tuesday,
December 9, 2008.
Table Top Exhibit Times:
Saturday - Setup 8:00 am; Exhibits Open - 9:30
am to 5:30 pm
Sunday
- 7:45 am to 5:00 pm; CRWAD Opening Reception 6 pm to 8 pm (Ballroom
III, 7 th Floor)
Monday - 7:45 am to 5:00 pm; Poster Session II (Ballroom
III, 7 th Floor) 4:30 pm to 6 pm
Tuesday - 7:45 am to 10:00 am;
Takedown 10:00am
Who Should Exhibit
Companies who provide or produce “tools” used in
animal disease and biomedical research should exhibit.
Exhibitor fees
$800; or $875 if a power strip is needed.
Exhibitor fee includes registration for two people plus in-hotel delivery of
materials to 5th Floor CRWAD Office Storage.
CRWAD Office
Please contact Dr. Robert P. Ellis:
Phone: 970-491-5740 or Robert.Ellis@Colostate.edu for
more information.
Address: CRWAD, Dept. of MIP, Colorado State University,
Fort Collins CO 80523-1682
http://www.cvmbs.colostate.edu/mip/crwad/
Table Top Exhibits Equipment
Two tables maximum:
May use two 6 foot x 30 inch draped tables, or one 6 foot x 30 inch
draped table and one 6 foot x 30 inch draped
table with a counter-top height; and two chairs. Exhibitor will be
responsible for bringing an exhibit identification sign to be attached
to the front of one of the draped tables or to be set on the back
of one of the tables.
Guidelines for Exhibit
Hotel Fire Code prohibits
pop up exhibits in the hotel foyer. There shall be no free standing
exhibits and no exhibits set up beside a table. The entire exhibit
must be on the table(s) top.
Application for Table Top Exhibit Space
The application
for table top exhibit space is available at here
. The full amount
for table top exhibit space must accompany the application. The application
must be received prior to the meeting, by no later than October 31,
2008.
Exhibitor Registration
Please pre-register your exhibit’s company personnel
on the exhibitor’s application form. The registration fees for
two company personnel are waived. The two exhibitor
badges will be hand delivered to you upon your arrival to 5th Floor
Foyer during your set-up. Badges must be worn at all times. Please
contact Dr. Robert Ellis upon your arrival at the hotel. The CRWAD
registration desk will be open on Sunday, December 7, 2008 at 10:00
am to 5:30 pm, and Monday from 7:00 am to 5:00 pm for a communication
center (located on 5th Floor). Additional exhibitor badges are not
available. The two registered exhibitors are invited to attend the
Sunday evening Researchers Reception and Poster Session I, the Monday
and Tuesday breaks, and the Monday afternoon Poster Session II.
Exhibitor Housing
All housing will be handled
by Chicago Marriott, Downtown Magnificent Mile, Chicago, Illinois.
To make reservations, go to http://www.cvmbs.colostate.edu/mip/crwad/ .
Room reservations must be made at this web site in order to receive
the CRWAD special room rate.
Installation and Take Down
The installation period
is Saturday, December 6, 8 am – Noon;
exhibits may open at 9:30 am, Saturday.
Table top exhibit space is available for set up after 8 am Saturday morning, December 6, 2008. Table top exhibits must be installed by no later than noon, Saturday, December 6, 2008. All costs incurred by the exhibitor are at the expense of the exhibitor.
Exhibitors will not be permitted to take down their exhibit or do any packing until 10 am, Tuesday morning (exhibit closing time) after the coffee break, December 9, 2008. All exhibits must be taken down by 12:45 pm. The handling, placing, or setting of merchandise that is to be displayed does not require union labor and may be done by the exhibitor.
Shipping and Handling
Complete shipping address
and instructions will be provided with the confirmation. Advance
shipments of exhibit material must be made to the Marriott Hotel
as indicated in the confirmation information. All shipping costs
to and from the Marriott Hotel are borne by the exhibitor. The cost
of delivering materials from the Hotel loading dock to the 5th Floor
CRWAD Office Storage is included in the table top exhibit fee.
Handout Materials
All handout materials are expected to be of a professional
nature. CRWAD reserves the right to disallow any material that they
believe to be inappropriate. (See exhibit terms and conditions D#2).
Exhibitor Badges
Exhibitors will be given two badges
for exhibit personnel. All exhibit personnel will be required to
wear a CRWAD exhibitor badge at all times. No persons shall gain
entrance without the proper badge. It will be the responsibility
of each company to provide an accurate listing of two representatives
to the CRWAD office by October 31, 2008. Company personnel should
be pre-registered via the table top exhibitor application form. Personnel
names can be changed once you arrive at the hotel with a request to
Dr. Ellis.
Liability
Exhibitors agree to protect, save, and
hold the Conference of Research Workers in Animal Diseases, the host
hotel, and all agents and employees thereof (hereinafter collectively
called Indemnities) forever harmless for any damages or charges
imposed for violations of any law or ordinance, whether occasioned
by the negligence of the exhibitors or those holding under the exhibitor,
and save and hold harmless the Indemnities against and from any and
all losses, costs, and damages from or out of or by reason of said
exhibitor's occupancy and use of the exhibition premises, the hotel,
or any part thereof.
Additional Information
For your own protection,
be sure to read the table top exhibit terms and conditions enclosed.
It is important that the industry representatives are aware of the
terms and conditions, as well as all other general information, which
affect the operation of the exhibits. If any further information
or additional services for your exhibit are desired, please contact
Dr. Robert Ellis at
the CRWAD contact information below.
CRWAD
Dr. Robert P. Ellis
Department of MIP
Colorado State University
Fort Collins , CO
970-491-5740
FAX: 970-491-1815
Robert.Ellis@Colostate.edu