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Notes From BOD Retreat January 2006
Greetings/Intro
This meeting will allow us to set the tone for the next 18 – 36 months as we more clearly define and then undertake our initiatives. “Face time” is always more productive than “phone time”. Also, it is time to think about succession planning - - who are people you know who would be well suited to serve the IVAPM in various capacities - - board positions, committees, working on special projects, etc.
- Overview of 2005:
- Implementation of dues – 2005 was the first year of IVAPM having dues, 600 member paid.
- Creation and maintenance of strategic partnerships with corporate sponsors
i. Merial
ii. Abbott Healthcare
iii. Boehringer-Ingelheim
iv. Pfizer Inc
- Redesign of web site
• i. New sections and materials incorporation
(new materials for both the public and for members, and new domain name - - www.ivapm.org )
- Creation of exhibit (see details below)
(debut at TNAVC; speakers drove traffic to booth; need updated slides with logos and contact info to speakers/members who can use them)
- IVAPM tracks in major meetings
(Sidebar: What do we do to create a larger presence and visibility for the IVAPM in the larger context of veterinary medicine?)
- Finalizing non profit status
(very quick turn-around - - within 4 weeks; helpful to us by making pharma contributions tax-deductible as well as giving us access to philanthropic foundations for grant funding of specific projects)
- Goals for 2006 and the future.
- What do we need to do individually and collectively to continue adding value for our membership and promote pain management awareness?
(The most important dilemma we face is needing to achieve a critical mass of participants/members in order to have a positive impact on the profession at large.
How do we move ahead to continue to build membership and to create a ‘political' presence?
Is there a way to re-engage Charlie Short to be more active with the IVAPM and to pay a role as an ‘ambassador' for the organization? What about Bill Tranquilli filling a similar role?
Long term - - we really need an Executive Director. It is not too early to begin thinking about how we would fund an ED.
We NEED a student chapter at each veterinary college… who can we identify as point people at each institution? How can we begin to establish IVAPM student chapters at tech programs?
- Other?
(We need to recognize and address the 2 separate arms of pain management - - acute and chronic.
- Membership
- Current numbers of members that have paid 2006 dues (attached).
As we build visibility, we need to consider funding an individual to travel/lobby on our behalf - - see comments earlier about Charlie Short and Bill Tranquilli…)
- Financial status:
- 2005 expenses
- Proposed 2006 budget
(Per earlier discussion, we need to think about a budget line item of $2500 - $5000 to fund an “ambassador ” to travel and advocate on behalf of the organization.
Sidebar: Bonnie will contact the IASP about linkage - - e.g. via the websites - - between IASP and IVAPM.
- Sponsorship opportunities
- Specific proposals to corporate partners to get the IVAPM booth at meeting in 2007.
- Projects IVAPM may want to consider. (attached document)
- Develop verbiage around our non-profit status to use when speaking about the IVAPM to potential members and potential sponsors.
- IVAPM exhibit:
- 2006 meetings (attached spreadsheet)
• i. Need BOD to help at meetings
- 2007—Specific proposals to corporate partners to get our booth to meetings in 2007.
• i. We need to rank meetings in terms of potential pay-back - - visibility, traffic, relevance, etc.
• ii. Once we have a list of meetings, then prioritize them, we can split up the requests for help getting us there and approach appropriate entities.
- Marketing
- Booth
- Other opportunities
• i. Logoed items?
(Pens are a go, and Bonnie and Tara will make it happen… Other items - - e.g. coffee mugs, hats, bags, etc. will depend upon pharma interest in financing…)
• ii. Sale of educational materials
• Co marketing existing materials
• Matthews Pain CD
• On line book store
• iii. Co marketing opportunities with corporate partners
• Dental college model for product review and “approval”
- Committee activity
- Update on committee membership and charge for 2006
• i. Advisory committee status
(Potential charges for the advisory committee…
1. The role of pain and pain management in wellness with a perspective that draws from many different disciplines.
2. Recommendations for developing and articulating of the IVAPM policy/position of support for various issues including but not limited to - -humane concerns, shelter issues, farm management, animal activist groups, specific therapy endorsements, rehabilitation.
Should we add someone from USDA/FDA and/or lab animal medicine?
- Committee reports
• i. Exhibit
• ii. Educational
(We need to develop a stable of speakers and a portfolio of topics… it will take identifying individuals who are good at speaking and have command of topics we need, and to approach them. We need to explore different formats for delivery - - e.g. didactic lecture, interactive workshop, etc.
What about posting search summaries on the website - - e.g. search summaries and reviews, distill through information, summarize, and post on the members only section of the website? One model is to assign one topic per person per month.
We need to brainstorm a model for a multi-day, multi-modal program on pain.)
• iii. Credentials
(Final document due from the committee by March 1 st . We are NOT regulating expertise, merely articulating command of a specific body of knowledge.)
• iv. Strategic planning
(Robin, Pete, Marc, & MT - - need to begin a dialogue to articulate the focus for the IVAPM's next 5 years.)
- Upcoming Meetings:
- 2006 meeting in Brazil , any final pieces?
(Speakers will have their travel and accommodations paid - - no honorarium…)
- 2007 meeting in Montreal —what needs addressing?
(Some question about sponsor commitment for the meeting. The request for sponsorship is due to go out soon.
The meeting is scheduled for early November 2007. Frank will talk to Eric about a contract articulating our obligations for this meeting and clarifying any financial obligation as well as any financial benefit.
It is time to set a strategy for mailings and marketing for this meeting and to begin publicizing it.)
- Misc. meeting stuff
(One meeting CE option - - small interactive and comprehensive sessions. Also, we have access, through Marc Raffe , to a keypad system that Pfizer owns and uses. For any hands-on sessions, we need to remember about 1 instructor for 15 – 20 participants.
Long term, we need to find a place for our meeting to live for a 3 – 5 year period in order to build some sort of consistent following. We will not be ready for a completely independent, high quality meeting for at least 10 years - - we don't have the financial or people resources.
Question - - what about aligning with ACVS and their meeting for now - - either as a stand-alone or in conjunction with their meeting.)
- New Business:
- By law revision
• i. Do we need to again review bylaws for modification?
- Boundaries of philosophical/financial support
• i. Do we need to develop a coherent policy on IVAPM support for issues that may involve “pain” as a component but are strictly outside the boundaries of our expertise?
(We agreed that we should begin with a conversation with Bernie Rollin - - Pete to make this happen - - to begin the process of developing ethical guidelines. Other people identified who might play a role - - Charlie Short, Sheilah Robertson.)
• Humane concerns
• Shelter issues
• Farm management
• Animal activist groups
• Specific therapy endorsement
• Rehabilitation
- Development of credentialing questions
• i. Who will undertake the mission
(Frank will participate due to his contact with the exam process in ACVA. Bernie may be willing to help. The examination committee should include at least a few clinicians actively engaged in pain management in their practices, as well as AAPM examination takers.)
• ii. Will we retain any outside consultant to validate
(One professional option - - Applied Measurement Professionals - - consult with organizations in developing and administering examinations.)
• iii. How will exam be administered?
• iv. Who will score the exam?
(See above.)